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  • Sonja Sims

10 Advantages of Virtual Mediation and How to Prepare

Updated: May 10, 2023

Virtual mediation, also known as online mediation or Zoom mediation, has become increasingly popular in recent years due to the convenience and accessibility it offers.


Below are 10 reasons why virtual mediation is advantageous and a short list of tips on how to prepare for a Zoom mediation:



10 reasons why virtual mediation is advantageous


1. Convenience

Virtual mediation offers convenience, allowing parties to participate from the comfort of their own homes or offices, without the need to travel to a physical location. This can save time, money, and energy, as parties do not have to commute or arrange travel. Parties can also participate in mediation from anywhere in the world, which can be especially helpful for parties who live in different counties or states, or who are not able to travel for various reasons.


2. Accessibility

Virtual mediation eliminates geographical and physical barriers and allows parties to participate in mediation from anywhere in the world. As mentioned previously, this can be especially helpful for parties who live far away from each other or who would need to travel long distances to participate in mediation. Virtual mediation also provides an opportunity for parties with disabilities or mobility issues to participate in the mediation process.


3. Flexibility

Virtual mediation can be scheduled to accommodate the schedules of all parties involved, making it easier to find a time that works for everyone. This can be particularly helpful for parties who have busy schedules or who live in different time zones. Virtual mediation also allows parties to communicate more quickly and easily through video conferencing, which can make the mediation process more efficient and productive.


4. Cost-Effective

As mentioned previously, virtual mediation eliminates the need for travel, which can significantly reduce the costs associated with traditional mediation. Virtual mediation also eliminates the need for renting a physical space, which can further reduce the costs associated with mediation.


5. Increased Privacy

Virtual mediation provides increased privacy as parties can participate from a private location and do not have to worry about being overheard by others. This can be especially helpful for parties who are concerned about confidentiality or who would feel uncomfortable discussing sensitive issues in public. Virtual mediation can also provide a sense of security, as parties do not have to worry about being physically present in the same location as the other parties involved.


6. Reduced stress

It’s no secret that mediation can be a stressful situation for all parties involved. Virtual mediation can be less intimidating and stressful for parties who may feel more comfortable participating from a familiar environment. This can be especially helpful for parties who are anxious or nervous about the mediation process. Virtual mediation can also provide a more relaxed atmosphere, as parties can participate from a comfortable location without the added stress of dressing up and traveling to an outside mediation location.


7. More efficient

Virtual mediation can be more efficient than traditional mediation, as parties can communicate more quickly and easily through video conferencing. This can save time and make the mediation process smoother and more productive. Virtual mediation can also eliminate the need for breaks or interruptions that may be required during an in-person mediation.


8. Better documentation

Virtual mediation can provide better documentation of the mediation process, as all communication can be recorded and saved for future reference. This can be especially helpful if parties need to refer to the mediation at a later time or if there are any disputes about what was said during the mediation. Virtual mediation can also allow for more accurate documentation, as parties can review the recordings to ensure that everything was documented accurately.


9. Environmental Benefits

Virtual mediation reduces the carbon footprint associated with traditional mediation, as it eliminates the need for parties to travel. This can be helpful for parties who are concerned about the environment and want to reduce their impact. Virtual mediation can also reduce the amount of waste produced during the mediation process, such as paper documents or disposable cups and plates.


10. Enhanced Technology

Virtual mediation allows parties to take advantage of advanced technology, such as screen sharing and virtual whiteboards, which can enhance the mediation process. This can make it easier for parties to share information, work together on documents, and come to a mutually acceptable solution.


HOW TO PREPARE FOR VIRTUAL MEDIATION


Preparing for virtual mediation is just as important as understanding its advantages. Virtual mediation can be convenient, accessible, and cost-effective, but without proper preparation, parties may encounter technical difficulties or become distracted during the mediation. It is crucial to have the right mindset, equipment, and environment to ensure a successful virtual mediation.

The following five tips will help you prepare for Zoom mediation, so that you can focus on the issues at hand and work towards finding a mutually acceptable solution:

1. Test your equipment and software

Before the mediation, test your internet connection, camera, and microphone to ensure that they are working properly. Ensure that the video conferencing software (Zoom, GMeet, Skype, etc.) is installed and updated on your computer, and that you are familiar with its features. Consider using a headset for better audio quality and to reduce background noise. Consider using a virtual background if you don’t want your area to be visible to the other participants of the mediation.


2. Choose a comfortable seating arrangement

Choose a comfortable and ergonomic seating arrangement for the mediation, to prevent any discomfort or pain during the mediation. Sit at a desk or table, and ensure that your posture is correct. Avoid slouching or leaning on the table, as this can cause discomfort or pain.


3. Eliminate distractions

Eliminate any potential distractions in the room where you will be participating in the mediation. Turn off your phone and any notifications that may cause interruptions. Ensure that your pets or children are not in the room, and that there is no noise or movement that may distract you during the mediation.


4. Prepare your mindset

Prepare yourself mentally for the mediation by practicing mindfulness or relaxation techniques. Take deep breaths, meditate, or visualize a positive outcome for the mediation. Remind yourself of your goals and objectives for the mediation, and focus on finding a mutually acceptable solution.


5. Be prepared to compromise

Be open to compromise and negotiation with the other parties involved in the mediation. Listen actively to the other parties' perspectives and understand their interests and concerns. This can help you find common ground and identify areas where you can make concessions. Stay calm and respectful during the mediation, even if the discussions become heated or contentious. Remember that the goal is to find a solution that works for everyone, not to win an argument.



need help with your case?


Mediation can be a helpful way to resolve disputes conveniently and cost-effectively through virtual mediation. However, to ensure a successful mediation, proper preparation is essential.


With Atty. Sonja Sims, she gives value to effective mediation and its impact on our clients' lives. She has solid professional experience and dedicated to providing tailored mediation services to meet the unique needs of each client. If you need mediation services, please don't hesitate to contact us and book a schedule. We are here to assist you in navigating the mediation process and reaching a mutually satisfactory resolution.

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